Ledger:  Ledger is an accounting book for accounting financial transactions

Journal: A general journal is a book of raw business transactions recorded in chronological order by date. It is the first place a transaction is recorded. The amounts are then posted to the appropriate accounts such as accounts receivables, cash accounts, or asset accounts.

Product or Item or SKU: An inventory or tangible item that can stored and is uniquely identifiable. In GreeneStep, you need to define the Product Code as a unique code that allows some special characters as part of the code

Service or Service Item: A non-inventory item that does not have stock. 

Alias Product or Item: An alternate name to the product code useful to search with multiple names.

Matrix Product: A two-dimensional product definition with dimensions and attributes 

Sales Order: A sales order is a transaction document generated by the seller specifying the details about the product or services ordered by the customer. 

Payment Terms: Payment terms are the payment rules imposed by suppliers on their customers.

Unit of measure: A unit of measure (UoM) is defined as the standard units of measurement used when accounting for stock, and expressing them in quantities. Feet, pounds, and gallons are all examples of units of measure.

Matrix Dimensions : 

Matrix Attributes : 

Product Tagging: Product tags are keywords or options grouped and categorized for product identification.

Product Category: Category codes are user-defined codes to which you can assign a title and a value.

Pricing Rule: A Pricing Rule defines the discount/pricing rules that apply based on set conditions.

Customer Tagging: Customer or Prospect tags are keywords or options grouped and categorized for customer identification.

Credit Notes:  A credit note is a document issued by a seller to a buyer to notify that credit is being applied to their account. receipt

Credit Orders: An order that is received without payment and requires billing at a later date.

Billing: An act or instance of preparing or sending out a bill or invoice. 

Masters : 

POS Counters : The billing and receipt system.

Transactions : A transaction is a monetary activity that is recorded as an entry in accounting records and has a monetary effect on the financial statements.

Suppliers / Vendors : A supplier is an entity that provides goods and services to another organization. Any outside organization who replenishes or adds to inventory.

Supplier Type : 

Supplier Group : Supplier Group is an aggregation of suppliers that are similar in some way.

Good Receipts : A goods receipt is a document associated with accounts payable wherein the supplier of goods provides evidence that the goods have been received by the purchaser so that the payment can then be made to the supplier. The document may also include information such as the quantity, description, and price of the goods.

Debit Notes : A debit note, or a debit memo, is a document issued by a seller to a buyer to notify them of current debt obligations.

Purchase Order : A purchase order is a contract between the buyer and the seller and it gives specific information like product or services to be delivered, delivery date, and any other terms and conditions including the price.

Stock Taking

It is the physical verification of the quantities and condition of items held in an inventory or warehouse. 

Carriers

Zones

Job Order : It’s a type of costing method which is used to determine the cost of manufacturing each product. 

Production Tagging

Accounts Payable : When a company purchases goods on credit which needs to be paid back in a short period of time, it is known as Accounts Payable.

Accounts Receivable : Accounts receivable refer to the money a company's customers owe for goods or services they have received but not yet paid for.

Tax Code : Tax codes are codes used by employers and pension providers to calculate the amount of tax to be taken from an individual's pay or pension.

Tax Components : Tax Component means federal, state and local taxes applicable to the transaction for which the Authorized Purchaser is not exempt and which must, by law, be collected from the Authorized Purchaser by the Contractor.

Tax Regions

Tax Rules

Project Codes : A project code is used to represent a one-time, or intermittent departmental event or activity. 

Batch Receipts : It helps you to view the difference between your control and actual batch counts and amounts as you process your receipts.

Batch Payments : A batch payment is when you send multiple payments to different recipients at once, but through a single payment as opposed to many individual transactions.

Transaction Terms :

Opening Balance Entry : The opening balance is the balance that is brought forward at the beginning of an accounting period from the end of a previous accounting period or when starting out.

General Journal : A general journal is a book of raw business transactions recorded in chronological order by date. It is the first place a transaction is recorded. 

Sales Journal : A sales Journal is a type of journal used to record credit sale transactions of the company and is used for maintenance and tracking the account receivable and inventory account.

Purchase Journals : A purchases journal is a journal entry that has the function to keep track of purchases that have occurred. 

Customer Ledger : A customer ledger is a record of all of a company's accounts receivable.

Wildcard Search : When you enter part of the product description along with the wild card character, the system returns all articles that match the search criteria. The wild card character matches any sequence of characters in the item description.

Instant Search : Instant search is a feature that predicts what you're searching for and shows results as you type. It can auto-complete to show predicted search terms in a drop-down box and begins to display search results below the drop-down.

Project Code : A project code is used to represent a one-time, or intermittent departmental event or activity. Using these codes allows consolidation of transactions from several sources, including multiple organizations and accounts.

Project Analysis : It is assessing every expense or problem related to a project before working on it and evaluating the outcome once the work is done.

CC Token : Credit card tokenization is the process of de-identifying sensitive cardholder data by converting it to a string of randomly generated numbers called a “token.” 

BOM Components Details : A BOM is a structured, comprehensive list of the materials, components and parts required to manufacture or repair a product, as well as the quantities in which the materials are needed and their names, descriptions and costs. A BOM also includes instructions for procuring and using these materials.

Kit Component Details : 

Spot Search : Spot Search provides dynamic AI-powered analytics that helps you understand your user behavior based on what they are searching for and the relation between their searches.

User Securities : User Security consists of the platforms which protect your organization's users, endpoints and their online activity to more efficiently correlate threats. As users are increasingly logging in to networks via their personal devices, securing these is just as important as securing company owned devices.

Journal Group : 

Alert Manager :

Multi Column Search  : 

Exact Search : A keyword match type that allows you to show your ads on searches that have the same meaning or same intent as your keyword. Exact match gives you the most control over who sees your ad, but reaches fewer searches than both phrase and broad match.

Stock UOM : 

Sales UOM : You can define a pricing unit of measure (UOM) that can be used when a product item's pricing is based on a different unit of measure than its inventory unit of measure.

Purchase UOM  : The purchase UOM is simply the unit of measure in which a vendor requires you to purchase the part number.

Force Sales : 

Sales Invoices Forced Sales :  This module adds the possibility for users to force the invoice status of the sales orders to 'Invoiced', even when not all the quantities ordered or delivered have been invoiced.

Account Class : Account Classes are broad classifications of Account Groups (see next) such as 'Current Assets' and 'Long-Term Assets'. Account Groups. Within each Account Class you can define one or more Account Groups. Each Account Group is a set of related GL accounts.

Budget Tracking : 

Ledger Account : 

Stock Inflow : 

Stock Outflow : 

Product Cost Adjustment : 

Product History : 

Task Manager : 

Customer Master List : 

Customer Statements : 

Inactive Customers or Prospects : 

Job Order Pick List : 

Open Current Transaction : 

Templates : 

Stages : 

KANBAN : 

User Group Mapping : 

Carriers : 

Cost Adjustment : 

Actual Cost  : Is the true expense that you incur to complete a task. Typically includes raw material, cost of labour, or overhead.

Advanced Product Quality Planning (APQP) : Developed originally for the automotive industry, the APQP framework serves as a guide to the product development process. Typically included in an ERP quality management suite.

Advanced Planning and Scheduling (APS) : A method that balances capacity and materials and provides an optimum schedule to manufacturing.

Accounting Period : A time span that contains all the financial transactions for an entity. Generally, it is 12 months.

Aging : The number of days between when the invoice was created and today. Can also be calculated between the day it is due and today.

Accounts Payable : All unpaid balances that your company owes to its vendors.

Accounts Receivable  : All outstanding balances that your customers owe to your company

Application Programming Interface (API) : Functionality or commands in an ERP that is exposed to developers to assist in the interface between the ERP and another solution.

Bar Code  : A font that converts text and numbers into lines to be read by a scanner.

Pick Ticket : 

Demo : A live presentation of a software, can be the features, implementation, tips and tricks etc. in order to see what the software can do. 

Cloud : A deployment method that uses a network of remote servers to host the ERP

BOM : Bill of Materials.

Backorder : There is not enough stock to fill the customer order now, but the order will be filled when stock is received.

Backflush : The automatic issuing of raw materials from inventory to a work order.

Consumables : Items that are never in inventory (count or cost). When they are received, they are immediately expensed.

CRP : Capacity Requirements Planning

Aged Receivables : Refers to current assets that are at risk. An example is if a customer owes money and it is long overdue in payments, implying a risk that the customer account may default.

Build–to–Stock (BTS) : A strategic production approach in which you build items ahead of time, based on assumptions derived from historical demand or sales forecast. Typically put in place when lead time to the customer is shorter than the lead time to build the product.

Bottleneck : A resource in a chain of resources whose limited capacity reduces the capacity of the whole chain.

Business-to-Business (B2B) : A business is selling to another business.

Business-to-Consumer (B2C) : A business is selling to individual consumers

Capacity Requirements Planning (CRP) : Calculating the production capacity needed to meet planned and actual demand.

E-Commerce : Buy and sell transactions that take place on the internet

Electronic Data Interchange (EDI) : The transfer of data from one computer system to another without human intervention.

Enterprise Resource Planning (ERP) : Software that manages and integrates the entire organization such as customer relationships, sales, engineering, production, procurement, inventory and finance processes more efficiently and effectively.

Electronic Fund Transfer (EFT) : The transfer of money from one bank system to another without human intervention.

Estimate : A calculation to determine the cost and selling price of an item.

First In First Out (FIFO) : An inventory approach where older inventory should be consumed first, this reduces shelf life risk (expirations),

Fiscal Year : The year as defined by the company for financial reporting and tax purposes. It may or may not align with a calendar year.

Financial Statements  : A record of the financial activities and position of an organization.

Finished Goods : An item that is fully produced and is ready to ship

Fixed Assets : Assets that are necessary for production, but that are not going to quickly generate cash. Examples include equipment, vehicles, and buildings.

Fixed Order Quantity : When inventory of an item falls below its reorder point, a predetermined quantity is reordered.

Forecast : Method to drive demand by predicting what future demand will be.

Free on Board (FOB) : Defines when the ownership of product being shipped transfers from the seller to the owner.

General Ledger (G/L) : An ongoing record that contains all of an organization’s financial transactions.

Implementation : The process of configuring the ERP software, developing new procedures to take advantage of the new ERP, and training employees on the new processes.

Income Statement : A financial report that summarizes all revenue and expenses to determine the company’s profit or loss for a certain time frame.

Interfaced Software : Two or more applications that pass data in one or two directions.

Integrated Software : A software system that combines many functions into one application.

Inventory / Stock : A list of the items that are on hand expressed in quantity and value.

Inventory Adjustment : Method to increase or decrease inventory outside the normal methods of receiving or issuing items.

Invoice : A list of products or services provided with a value owed for said products or services.

Invoice Date : The date the invoice was created.

Item / Parts : A single article or product that is kept in stock.

Job / Work Order : It is a document that specifies the material and labour operations needed in order for the product to be manufactured by a specified date.

Job Cost/Work Order Cost : Represents the value of materials, labour, outsourcing, and resources that went into the work order.

Job Shop : A manufacturing facility that produces discrete, specialized, and fairly small manufacturing runs of products that are usually not repeated.

Just-in-Time (JIT) : Providing inventory exactly when it is needed to minimize inventory costs.

Key Performance Indicator (KPI) : A measurable value that reflects how well a company is achieving key business goals.

Last In First Out (LIFO) : An inventory approach where the newest inventory should be consumed first.

Lean Manufacturing : A manufacturing method that focuses on the reduction of waste within a manufacturing system.

Lot  or Batch Number : A Number or alphanumeric name used to identify a given quantity or lot of material..

Make-to-Order (MTO) : A manufacturing process where the production of an item begins after the customer’s order is received.

Make-to-Stock (MTS) : A production strategy that matches inventory levels with customer demand forecasts.

Master Production Schedule (MPS) : The schedule that a company uses to plan how many items need to be produced within a given timeframe.

Material : Items that are used in the production of goods.

Material Control / Material Management : Process to assure enough (but not too much) material is available for production and sales.

Material Handling : The physical movement of materials around a warehouse or between operations.

Material Requirements Planning (MRP) : A system designed to react to demand for raw materials and finished goods.  It ensures that enough materials are available for production, enough finished products are available to deliver to customers, and that the lowest amount of materials and products needed are on hand.

Mixed Mode Manufacturers : Companies that have more than one manufacturing model (MTO, MTS, ETO, or CTO).

Mobile Data Collection : The ability to collect labor or material transactions on a hand held device.

Module : A subset of an ERP system related to a certain or specific function.

North American Industry Classification System (NAICS) : The standard used by Federal statistical agencies in classifying business establishments for the purpose of collecting, analyzing, and publishing statistical data related to the U.S. business economy.

Outsourcing : Use of other, third party organizations to perform tasks in place of an internal resource.

Overhead : Costs related to running a business not directly related to manufacturing.

Packing Slip : A list of what is included in a shipment for the use of the recipient of goods.

Part Numbers : Unique identifiers that identify every item.

Physical Count : A process to count all items in inventory and then reconciling that against the count in the ERP system.

Procurement / Purchasing : The process to acquire raw materials, finished goods or services from suppliers.

Production Control : All activities involved in controlling the production process.

Progress Payment : A payment the customer makes to the company before production is complete. Payments are usually tied to a milestone or date.

Purchase Order : Authorizes a supplier to ship product (or provide a service) by a defined date at a set price.

Purchase Requisition : A request for approval to purchase a material or service.

Quotation : A list of products or services and their related prices.

Raw Materials : Items used in the manufacturing process of a finished good or subassembly.

Receiving : The process to bring in goods from a supplier

Reorder Level : The stock level that triggers a purchase order for more supply

Replenishment : Putting materials into stock to replace items that have been used.

Return Material Authorization (RMA) : The company’s authorization of the return of goods that have previously shipped.

Routing : The sequence of manufacturing steps an item goes though during production.

Safety Stock : A reserve of materials that is not normally needed, but is held to cover unexpected circumstances.

Sales Order : A list of items or services a customer is authorizing you to provide on a defined date and price.

Scheduling : The process of planning and arranging orders to maximize productivity, cost, and delivery times.

Ship Via : The method to be used to ship product to the customer.

Shipping : The process of creating the documents in ERP to transfer the products to the customers.

Software License : Authorization from the software provider for the use of their intellectual property.

Spare parts : items held in stock as replacements to keep machinery, equipment, etc. working properly.

Supply Chain : A system of activities and organizations that a product moves through between initial suppliers and final customers.

Supply Chain Management (SCM) : Manage / Control of the Supply Chain. This covers everything from import/export logistics, inventory storage and transport, first- (and subsequent) tier suppliers.

Systems Administrator : The individual (s) responsible for the configuration, deployment and upkeep of the ERP system.

Unit of Measure (UOM) : Defines how an item will be counted (each, lbs., inch, foot, etc.).

Upgrade : Replacing the current version of the software with a newer, improved version.

User : An individual authorized to log into the ERP system.

Extended Data Field (EDF) : Fields in the ERP that can be defined by the end user and used to capture data you define.

User Interface (UI) : The way in which a software user is able to interact with a computer system.

Vendor-Managed Inventory : Items whose onsite stock level is controlled by the supplier

Warehouse: : Any location where items are stored or held.

Work in Progress : Items that have entered the production cycle but are not yet finished.

User Experience (UX) : the way that an ERP user experiences a computer system. The ability for users to go from one functionality of the software to another is a key part of UX. 

Value-Added Reseller (VAR) : Provide customers with fully customized software services. It refers to a “middleman” organization that adds value through additional features or services. Usually, large software organizations work through VARs to reach small to midsize customers. Eg Accumatica

Balance-on-Hand (BOH) : The available stock in inventory.

Best Practices : The most common business processes and ERP system configuration within the industry.

Balance Sheet : A company’s assets net value.

Break-even Point : Where revenue equals cost.

Cash Flow : Is the net effect of incoming cash (revenue, sales of assets etc.,) and outgoing cash (raw material purchases, debt reduction etc.)

Change Management  : Is the oft-challenging process of communicating the impact of an upcoming organizational change to employees in hopes to achieve a seamless transition.

Compliance : The ability to conform to legal requirements or standard industry practices.

Customer Relationship Management (CRM) : The Software that helps an organization improve customer-facing processes. It allows a company to capture, track and analyze customer interactions across the customer lifecycle.

Customization : In ERP, this refers to additional or rewritten code to accomplish a task that isn’t available in the standard ERP software.

Dashboard : Are user-interfaces that integrate and display business information in visually pleasing formats for faster decision-making. They can often be customized and readily available in modern ERP systems.

Data Cleansing : The process of ensuring all data is accurate and consistent. Clean data means more precise reports, easier management and helps you avoid any snafus with customers.

Demand Planning : Allows organizations to be in a more informed position to plan production and inventory levels by examining external sales trends over a period of time and utilizing these trends to predict future demand.

Discovery : The first step in an ERP implementation, the discovery lets your consultant get to know your organization, your business drivers, and the processes used through the company. This this information will be used at the configuration stage

Drop Ship (Sold Items) : When items are bought by a customer, but shipped directly to another party.

Dropship (Purchased Items) : Items are bought by the customer, but shipped directly to another party.

Distribution Center : A warehouse that caters to a specific region.

Generally Accepted Accounting Practices (GAAP) : The most popular accepted accounting standards that companies need to comply with if they hope to be perceived as reliable and credible.

Gross Profit : The difference between a company’s cost of goods sold and revenue.

Kit : A collection of items grouped together and packaged to be sold as an unit. 

Line of Business  (LOB) : Functionalities within an ERP software that are created for a specific business need.

Order Management : the process of efficiently creating, tracking and fulfilling customer orders.

Packing Slip : provided to the recipient of the goods and is a list of what is included in the shipment.

Point of Sale (POS) Software : Point of Sale is the time and location of where a sales transaction occurs. POS software is what is used in the store to run the checkouts or order ticketing. Many modern POS systems will sync with live inventory and can report all transactions back to the back office.

Quality Control : Process of ensuring a product or service meets the established standards or performance.

Return on Investment (ROI) : A measurement that calculates how profitable an investment is.

Sales Forecasting : Process of predicting future sales.

Sales History : Data set of all sales records.

Scalability: Ability for a software to accommodate growth within a business process.

Stock Keeping Unit (SKU)  : unique identifier for a manufactured or purchased good. (e.g. Barcode)

Software as a Service (SAAS) : a business model that refers to a subscription-based licensing and distribution model. Providers host software applications over the internet and customers can access them without needing to have a costly infrastructure in place.

Synchronize : Process that takes place when an ERP system exchanges and updates data in real-time or as the synchronization job schedule

Self-Service Portal : portal that gives an organization’s customers or employees access to delegated modules of your ERP system.

Technical Support : What a technology vendor provides to their customers when an application or program is not performing to expectation.

Total Cost of Ownership (TCO) : All the additional costs in a software purchase that are added on top of the initial purchase price. Often, this means things like maintenance, licensing fees, add-on purchases, consultation, etc.

Total Quality Management (TQM) : Management that aims to enhance product and service quality across the entire operation span.

Version : The generation of an application or program.

Warehouse Management System (WMS) : Usually refers to a module or system that is specifically designed to help manage warehousing and distribution Centre processes, transactions, and activities.

Workflow Management : Aims to make the workflow more efficient in organizations by controlling and following up on a human approval chain. Good workflow management should be part and parcel of an automated ERP.

Year-to-date  : Refers to the period of time beginning the first day of the current calendar year, up to the current date.

HSN Code: Harmonized System of Nomenclature : HSN code is used to classify goods in a systematic manner. It was developed by the World Customs Organization (WCO) and is considered the global standard when it comes to naming goods. This 6-digit uniform code can be used to classify more than 5,000 products and is also used for classification for tax purposes.

SAC: Servicing Accounting Code : SAC is used to classify services instead of goods. All services tend to begin with the number 99, which is what identifies the code as a SAC and not an HSN.

UPC : Universal Unique Product Code used to a Barcode